Laws, Policies & Procedures

Here is a comprehensive repository of essential guidelines, regulations, and protocols governing procurement activities at 51�鱨վ. From federal and state laws to internal policies, this invaluable resource ensures transparency, compliance, and fair practices, fostering a trusted and accountable procurement environment for all stakeholders involved.

Procurement Services

51�鱨վ's procurement department is dedicated to empowering the university's mission through efficient and strategic purchasing practices. Our experienced team ensures seamless procurement processes, cost savings, and sustainable supplier relationships, enabling 51�鱨վ to thrive academically and operationally.

6-700 - General Travel and Travel Planning Information��(revised May, 2024)
6-701 - Travel Terms and Definitions��(revised April, 2018)
6-702 - Traveler's Checklist for Overnight Travel��(revised April, 2018)
6-703 - Travel Expenditure Sub-Object Codes��(revised April, 2018)
6-704 - Common Travel Reimbursement Errors��(revised April, 2018)
6-705 - Lodging/Accommodation Guidelines��(revised July, 2022)
6-706 - M&IE Per Diem and Lodging Guidelines ��(revised May, 2024)
6-707 - Exceptions to the Meals and Lodging Guidelines��(revised July, 2022)
6-708 - Reimbursable Meal Limits��(revised May, 2024)
6-709 - Meals (overnight)��(revised April, 2018)
6-710 - Meals (non-travel related)��(revised April, 2018)
6-711 - Conference - Registration Fees��(revised April, 2018)
6-712 - Use of Personal Vehicles ��(revised May, 2024)
6-713 - Use of Rental Vehicles��(revised May, 2024)
6-714 - Travel Outside the United States ��(revised May, 2024)
6-715 - Other/Miscellaneous Expenses��(revised April, 2018)
6-716 - Non-Reimbursable Expenses��(revised April, 2018)
6-717 - Travel Credits��(revised April, 2018)
6-718 - Travel Advances - Employees��(revised April, 2020)
6-719 - Travel Advances - Students��(revised April, 2020)
6-720 - Travel Vouchers - General Information��(revised April, 2018)
6-721 - Travel Vouchers - Completing Travel Reimbursements��(revised April, 2020)
6-722 - Travel Vouchers - Submitting Travel Reimbursements��(revised May, 2024)
6-725 - Travel - Public Carriers��(revised April, 2019)
6-730 - Corporate Travel Card ��(revised May, 2024)
6-735 - Completing Non-Employee Travel Reimbursements��(effective March, 2020)
6-775 - Meals - Student Academic & Student Club Functions ��(revised May, 2024)

6-085 - Department Receiving Report Procedure��(revised April, 2020)
6-800 - Proper Invoice - Data Elements and Format��(revised April, 2020)
6-813 - Procedure for Processing Prepayments��(revised May, 2024)
6-820 - Departmental Change Fund Policy and Procedures��(revised April, 2020)
6-810 - Petty Cash and Small Business Expense Procedures��(revised April, 2020)
6-811 - Departmental Petty Cash Fund Policy and Procedures��(revised May, 2024)
6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund��(revised April, 2018)

4-531 - USTORE/UPAY Deposits and Adjustments��(revised March, 2021)
4-901 - Requesting Departmental Billing��(revised April, 2019)
4-902 - Departmental Guide for Receipting and Transmitting Funds��(revised April, 2021)
3-800 - Fixed Asset Management��(revised May, 2018)
3-901 - Post Grant Award��(revised February, 2018)

6-700 - General Travel and Travel Planning Information��(revised May, 2024)
6-701 - Travel Terms and Definitions��(revised April, 2018)
6-702 - Traveler's Checklist for Overnight Travel��(revised April, 2018)
6-703 - Travel Expenditure Sub-Object Codes��(revised April, 2018)
6-704 - Common Travel Reimbursement Errors��(revised April, 2018)
6-705 - Lodging/Accommodation Guidelines��(revised July, 2022)
6-706 - M&IE Per Diem and Lodging Guidelines ��(revised May, 2024)
6-707 - Exceptions to the Meals and Lodging Guidelines��(revised July, 2022)
6-708 - Reimbursable Meal Limits��(revised May, 2024)
6-709 - Meals (overnight)��(revised April, 2018)
6-710 - Meals (non-travel related)��(revised April, 2018)
6-711 - Conference - Registration Fees��(revised April, 2018)
6-712 - Use of Personal Vehicles ��(revised May, 2024)
6-713 - Use of Rental Vehicles��(revised May, 2024)
6-714 - Travel Outside the United States ��(revised May, 2024)
6-715 - Other/Miscellaneous Expenses��(revised April, 2018)
6-716 - Non-Reimbursable Expenses��(revised April, 2018)
6-717 - Travel Credits��(revised April, 2018)
6-718 - Travel Advances - Employees��(revised April, 2020)
6-719 - Travel Advances - Students��(revised April, 2020)
6-720 - Travel Vouchers - General Information��(revised April, 2018)
6-721 - Travel Vouchers - Completing Travel Reimbursements��(revised April, 2020)
6-722 - Travel Vouchers - Submitting Travel Reimbursements��(revised May, 2024)
6-725 - Travel - Public Carriers��(revised April, 2019)
6-730 - Corporate Travel Card ��(revised May, 2024)
6-735 - Completing Non-Employee Travel Reimbursements��(effective March, 2020)
6-775 - Meals - Student Academic & Student Club Functions ��(revised May, 2024)

6-085 - Department Receiving Report Procedure��(revised April, 2020)
6-800 - Proper Invoice - Data Elements and Format��(revised April, 2020)
6-813 - Procedure for Processing Prepayments��(revised May, 2024)
6-820 - Departmental Change Fund Policy and Procedures��(revised April, 2020)
6-810 - Petty Cash and Small Business Expense Procedures��(revised April, 2020)
6-811 - Departmental Petty Cash Fund Policy and Procedures��(revised May, 2024)
6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund��(revised April, 2018)

4-531 - USTORE/UPAY Deposits and Adjustments��(revised March, 2021)
4-901 - Requesting Departmental Billing��(revised April, 2019)
4-902 - Departmental Guide for Receipting and Transmitting Funds��(revised April, 2021)
3-800 - Fixed Asset Management��(revised May, 2018)
3-901 - Post Grant Award��(revised February, 2018)

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